How It Works

FindVault manages the complete lifecycle of discoveries. Its modular, interconnected components ensure that data moves from field recording to institutional preservation in a controlled and structured form

Step 1 – Application: Field Data Collection and Object Review

The first step of discovery takes place in the field.
The FindVault application allows users to quickly and consistently record essential information about objects, including photographs and geographic data.
The application can also be used offline, making it a reliable tool in environments without continuous network connectivity. Recorded data can later be securely synchronized with the central system.

Status: Operational

The module is not limited to archaeological finds; through configuration, it can also be used to record other object types such as memorial sites, natural assets, or environmental issues.

Step 2 – Server-side Processing and AI: Analysis and Prediction

One of the core elements of FindVault is server-side processing. This is where field data converges, is standardized, verified, and analyzed, forming the basis for scientific and institutional decision-making.
Field-recorded data is processed on a central server, where it is organized into unified data structures, spatially identified, and subjected to statistical and geospatial analyses.
Automated processing does not replace professional judgment, but supports it by helping identify patterns, prioritize areas, and define further research directions.

Status: Operational (pilot infrastructure)

Step 3 – Archaeological Integrated System. Digital Support and Automation of Archaeological Excavations

The Archaeological Integrated System is a key professional component of the FindVault ecosystem, consolidating archaeological workflows following field data collection.
Its role is to manage, preliminarily process, and track excavation data, documentation, and finds at the project level.
The system supports and automates archaeological work at multiple points: standardizing documentation, tracking processing status, and supporting professional decision-making during excavations. As a result, fieldwork becomes part of a transparent, digitally supported professional workflow rather than isolated data collection.
The Archaeological Integrated System forms a bridge between field excavations and institutional processing: up to the preliminary processing of finds and documentation, this system is in use; subsequent institutional workflows are covered by the museum integrated system in accordance with the Museum Spectrum framework.

Status: Planning / development phase

From archaeological processing to institutional operations

Within FindVault, data collection and preliminary processing related to archaeological excavations conclude within the Archaeological Integrated System. Thereafter, finds and associated documentation continue their lifecycle in an institutional environment, following Museum Spectrum workflows, including further processing, registration, and long-term preservation

Step 4 – Museum Integrated System. Institutional Operations and Collection Management Based on Museum Spectrum

The museum integrated system is the institutional pillar of the FindVault digital ecosystem. Following archaeological pre-processing, it manages the complete museum lifecycle of finds and associated documentation.

The system is built on professional workflows defined by the Museum Spectrum standard, ensuring transparent, standardized, and auditable institutional operations.

The solution includes a full-featured, modern collection management system that supports the registration, management, and long-term preservation of cultural assets. Collection management is closely linked to documentation, scientific processing, and institutional workflows, reducing the risk of parallel records and data loss.

The development roadmap includes AI-based features to support data analysis, pattern recognition, and decision-making in institutional operations. These tools do not replace professional expertise but enhance efficiency and transparency.

The system will also include digital support for institutional risk management. In line with the Museum Spectrum approach, it assists in identifying, tracking, and documenting risks, supporting internal operations and preparation for internal and external audits.

The museum integrated system is not a standalone application but the digital backbone of institutional operations, connecting collection management, Spectrum-based workflows, and the results of server-side processing to ensure the long-term institutional management of finds.

Status: Planning / pilot phase

Unified, traceable professional process

FindVault operates through a digital process chain that consistently follows discoveries from field data collection through scientific processing to institutional preservation.

The system ensures that data:

• is structured at the point of field collection,
• becomes interpretable through server-side processing and AI-based analysis,
• is preliminarily processed in a professionally controlled manner within archaeological workflows,
• and is ultimately preserved long-term within an institutional environment, using a collection management system aligned with Museum Spectrum.

This structure ensures that discoveries do not remain isolated data points, but become part of a transparent, documented, and institutionally sustainable system.